Section 3 Ministry Responsibilities

GBCC Facility Use
Smoking
Drugs and Alcohol
Confidentiality
Building Map
Booking Your Ministry Event on the Calendar



GBCC Facility Use

  • Set-up:  BOPs (Building Operations Personnel) set up reserved rooms with tables, chairs and requested equipment during the weekdays.  Any evening or weekend activities may require ministry leaders to make arrangements to set up the room due to time limits on church staff.  For example: If a room has been requested in the evening and there is another activity in that same room in the afternoon, there will not be a BOPs person available to re-set the room for the evening event.  Or if you have a room reserved for the weekend and there is another activity prior to yours, there will not be a BOPs person available to re-set the room for your event.  If your room is not set up, requested equipment will be in the room or nearby. 
  • Decorating: It is the ministry leader’s responsibility to make arrangements for set-up and teardown of all decorations.  Each ministry is welcome to supply decorations for themselves.  No plants, pedestals, wall hangings, etc. may be moved from the room they are in.  If you are using the room where they belong, they may be used; however, be sure to put all items back where you found them and in the condition you found them.  You may use the property of other ministries only with their permission.  Nothing can be moved from a classroom, Youth Center, Arts Center, storage rooms or loading dock without permission of the ministry leader.  If you get permission to move and use specific items, you may do so with the understanding that you will put them back where they were found and in the condition you found them.  If an item should be damaged during your event, please be sure to inform the person from whom you received permission immediately after your event.
  • Child Care: Each ministry is responsible for finding childcare for their event if it is needed.  (Leaders must obtain a checklist from a Nursery Coordinator.)
  • Equipment: Any chairs, tables, TV’s, VCR’s, DVD players, CD players, flip charts, dry erase boards, stools, music stands, overhead projectors, popcorn machine, soda bins, ALL kitchen equipment and utensils and any other item you need supplied by the church must be reserved on the set-up form.  Any additional items not requested require permission for use, and all items must be cleaned and put back where they came from in the condition they were found.
  • Technical Needs: All ministries with technical needs must indicate a need for a technical person on the set-up form.  Only authorized technical operators may set up, operate and tear down all technical equipment.  This includes lighting, sound and visual needs anywhere in the building.  (This does not include TV’s, VCR’s, DVD or CD players.)
  • Clean Up:  All ministries are responsible for cleaning the area used during their scheduled event.  This includes chairs, tables, carpets, tile floors, counter tops, and all other equipment used.  Cleaning supplies can be found in U3 and U4 (utility rooms 3 & 4).   Vacuums and brooms can be found in S8 and S11 (supply rooms 8 & 11).  A building map with room locations can be found below.
  • Tear Down:  All ministries are responsible for putting chairs, tables and equipment away after their event (i.e. back where they were when they were set up).  For large events, chair and table racks will be provided, and it is the ministry leader’s responsibility to form a crew to put all items away.  For example: If all rooms in 108 or the gym or the Youth Center are set up with tables and chairs for an eating area, the ministry leader must make arrangements to have chairs and tables put on racks and equipment returned to an agreed-upon location.  If possible, a BOPs person will be available for direction in these areas.  Turn off lights when you leave a room (even for only a few minutes) and especially when your event is finished.  Remember to close the doors to the room when your event starts and finishes.  The rooftop unit will regulate your room temperature more efficiently if the heat or cool is not rushing into the hallway.  The rooftop units don’t have to work as hard if the zones remain separate.  If the doors are open to a few rooms and the heating/cooling is on, that unit will be heating/cooling the whole building.  Finally, remember to lock the exterior doors in the evening when your event is finished. 

 

Smoking

For the health of all who attend or visit Green Bay Community Church, the entire facility is considered a smoke-free environment.  No smoking is allowed inside the building or outside next to the building where fresh-air intake vents may be located.

 

Drugs and Alcohol

The illegal use of controlled substances and consumption of alcohol is not allowed on church property.

 

Confidentiality

Volunteers will, to the best of their ability, ensure confidentiality and privacy when it comes to the history, records, and conversations about the people Green Bay Community Church serves.

The best advice regarding the release of information about the people you serve is don’t!  This is true whether you’re simply talking to a friend or family member or to a member of the news media.  If anyone requests information from you, your wisest answer is, “Church policy doesn’t allow me to give out that information.”  If someone continues to question you for information, suggest that he or she inquire at the church office.

 

Building Map

Building Map Click on this link for a PDF map of the building.